Many employers understand that providing financial wellness benefits is a key way to build productive businesses by helping employees build stronger lives. Payroll teams in particular are at the front of this movement — as the people most intimately involved with employee compensation, payroll is uniquely positioned to advocate for solutions that help employees. One of those solutions is earned wage access, also known as EWA or on-demand pay, which lets employees manage financial shocks without resorting to predatory alternatives, while also attracting top talent and increasing retention.
Despite the breadth of most payroll teams’ expertise, EWA can still be a difficult topic to understand. To help, the American Payroll Association recently held a private webinar titled “Everything you want to know about earned wage access, but had no one to ask.” Here are the biggest earned wage access questions answered by the panel which included Even’s President and Co-founder Quinten Farmer.
An employer is required to withhold federal income tax, social security tax, and medicare tax when an employee is actually or constructively paid, which is what constitutes “constructive receipt.” The situation is different when the wages are earned, and are “payable,” but not yet paid by the employer. EWA is not constructive receipt of wages or payment of taxable income. The vendor makes an advance against those “payable” wages and the consumer agrees to repay that advance when those payable wages are paid. In Even’s case, we fund the advance directly to your employees. Payroll is never holding or providing the funds EWA is considered a loan for tax purposes, and an advance for consumer financial product purposes.
It may be different with other types of EWA providers; if the flow of funds or operating models are different from Even’s, constructive receipt might need to remain part of the conversation. This is an important thing to keep in mind for employers, because constructive receipt issues can trigger many things like employment tax liabilities, which in turn can become W-2 or 942 issues.
When it comes to EWA and other financial wellness products, the most successful customers are ones trying to solve a concrete business problem. For example, Walmart, the nation’s largest employer, was specifically working on reducing the turnover of newly hired associates. Their data showed that associates starting their new jobs with Walmart were already financially stressed — they may have just moved, had a spouse lose a job, or be facing another challenging situation. Those associates would often work just a few days or weeks and then quit, often because they couldn’t afford the gas or childcare needed to keep their job.
Walmart wanted a financial wellness platform that did two things: Help associates get paid as soon as 24 hours after their first shift, and ensure those same associates can build a budget and savings to make progress in the long term. The benefit for Walmart has been a dramatically reduced turnover rate among new associates, specifically among associates who aren’t just using EWA but are also regularly accessing the features to track spending, build budgets, and add to their savings.
A big restriction that’s meaningful for operational reasons is limiting how much of the available net pay an employee can advance, which ensures there’s a buffer for deductions and garnishments at the end of the pay period. This approach also carries significant financial health benefits for employees, because it allows them to receive a cash infusion while retaining the opportunity to save money and pay their regular bills. If employees were able to withdraw all their pay throughout the pay period, that would eliminate the lump sum “windfall” effect of a typical payday.
At Even, we enable employees to access their wages up to a percentage that’s agreed upon with the employer. This also includes a guardrail for how often an employee can request earned wages. We work with employers who have intimate knowledge of their employees’ needs, with a mutual goal of increasing short- and long-term employee financial wellness. For example, one of our partners chose to offer EWA once per week while also investing in getting employees engaged with Even’s budgeting and savings tools. This customer knows EWA is important to offer, but didn’t want to make it the star of the show.
EWA providers use either an employer-sponsored or employee-paid pricing model. The differences between these pricing have big implications for your employees.
Under employer-sponsored EWA, businesses offer earned wage access as a financial benefit. That makes offering EWA similar to offering traditional benefits like health care or retirement. In the case of Even, employers sponsor a financial benefits platform that gives employees access to a suite of tools, not just EWA. They get on-demand pay, emergency savings, automatic budgeting, and more to guide themselves up the financial ladder. As an enterprise-grade platform, Even integrates with your existing systems, making it easy to measure financial benefits against business goals such as retention.
Employee-paid EWA, on the other hand, charges employees directly through either a transactional or pay card model. Under a transaction-based model, the EWA provider takes a bite of your employees’ wages when they access their money early. This means the EWA provider is incentivized to keep your employees using EWA as frequently as possible because it drives profit. As for pay card models, they may seem free, but they require employees to receive wages through a vendor-supplied debit card. Employees then have to pay to move their funds to another account, or pay withdrawal fees at an ATM.
Employers need to look carefully at the types of fees EWA vendors charge, especially any fees charged to your employees. While there aren’t yet hard-and-fast rules or regulations around EWA, federal bodies like the Consumer Financial Protection Bureau (CFPB) have put initial guidelines in place to advise that EWA shouldn’t have payday loan-like transaction fees or be harmful to consumers in any way. Businesses will want to look for an employer-sponsored financial benefits platform that lets them launch on-demand pay, emergency savings, automatic budgeting and more. That way, they do right by their employees and build goodwill in a way that will avoid potential future regulatory scrutiny.
As a company focused on creating stronger workforces across the nation by offering an employer-sponsored on-demand pay solution, we’re always happy to talk to like-minded companies. To learn more about all the ways financial wellness products like those offered by Even can help your company’s hiring and retention goals, check out our ebook: A Guide to Financial Wellness: The Employer’s Handbook for Understanding On-Demand Pay and Financial Wellness Benefits.